Here’s How to Organize Business Cards for Easy Access

Business Card

When most people receive a business card from a client, colleague, or contact, they usually throw it into a drawer and forget about it. However, if you value the information those cards contain, leaving them in a drawer will do little good. Knowing how to organize business cards is vital to making them a useful tool in your professional and personal life.

 We may live in an increasingly digital world, but there is still a place for business cards. There is no quicker or easier way to give out your information. The key is making sure they are still a useful tool once received.

Organize business cards so that all the essential contact information to help you grow your business is right at your fingertips when you need it.

Getting Your Business Card Collection in Order Before You Organize

Before you tackle how to organize business cards, it’s essential you only keep the ones you really need. So, gather up your growing accumulation and consider a few things.


You will want to toss business cards that have no use to you. Be sure to get rid of any that you don’t recognize. In addition, throw out those that advertise for companies no longer in business. You will no longer need any that don't relate to your business needs.

If you’re unsure whether or not to keep a card, you can go by this standard rule of thumb. Have you used this card in the past year? If not, it’s probably safe to throw it out.

However, keep in mind that business cards contain sensitive contact information, and they're not always handed out casually. As a courtesy, it is best to shred the ones you plan to throw away.


After sorting through and disposing of any cards you no longer need, you’ll want to consider how to organize business cards in the way that will best serve you. You can arrange the cards in alphabetical order. Although, you may be better served by grouping them by industry and then alphabetizing.

Once you decide how to organize business cards by information, it’s essential to choose the best method for their storage.

How to Organize Business Cards Digitally

In the modern world, there are dozens of simple and efficient ways for how to organize your business cards digitally. Whether you choose to use an app to scan them into your system or to add them to your digital contacts manually, you are well on your way to increased productivity.

Scan cards using an app

Use a business card scanner

Add business cards to your contacts manually

How to Organize Business Cards Physically

If you are looking for how to organize business cards so you can keep each physical card handy, there are plenty of solutions for you too. Digital methods of organization may be fine for some, but many people prefer relying on a physical copy.

Use a rotary card file

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A rotary card file like a Rolodex may be as old-school as they come, but there’s a reason this simple system endures. Keep your contact information directly at your fingertips with this alphabetized system.


In the case of a computer crash, having access to your information right on your desk is invaluable. Those looking for how to organize business cards with a rotary card file will be happy to know it’s straightforward. Just tape or staple a business card to the snap-in, snap-out cards included with most models.

Have a dedicated business card filing box

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While a rotary card file is a great old-school organization system, many people prefer a business card filing box. There is no limit as to how to organize business cards with this system because it is so straightforward.

Choose a box with plenty of space to add cards alphabetically in the alphabetical index tabs. Don’t waste time attaching business cards to a rotary card file. Simply slide them into place inside the fixed dividers.

You can even choose a filing box that has a professional and classy design. There are metal and wood options that will make a statement sitting on your desk.

Place them in a book or binder

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Still searching for how to organize business cards in a more portable way? Choose a book or binder dedicated to storing business cards.

The right business card book has several pages of plastic sleeves to slide business cards into easily. Choose one with a sleek design, and it will be a professional and elegant addition to your business necessities.

A business card book is also an excellent solution for someone who wants to organize their cards in a way that is not alphabetical order. The sky is the limit with this system.

If you want the convenience of plastic sleeves with more versatility than a book, you can purchase business card pages individually. These store easily in any three-ring binder. Another benefit to these pages is that you can buy as little or as many as you need. That way, if you need 20 or 200 slots, you can choose the perfect number.

Tips for Keeping Your Business Cards in Order

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Once you have mastered how to organize business cards, it is key to maintain your system. Otherwise, you’ll end up with a few perfectly organized cards and a whole pile at the bottom of a drawer once again.


As you accumulate new business cards, quickly read through each one to familiarize yourself with each new contact. Business cards can actually be an excellent tool to help connect names to faces to businesses. You may also learn other vital information by glancing over a business card, like the person’s title or responsibilities.

If you want the convenience of plastic sleeves with more versatility than a book, you can purchase business card pages individually. These store easily in any three-ring binder. Another benefit to these pages is that you can buy as little or as many as you need. That way, if you need 20 or 200 slots, you can choose the perfect number.

Decide when it makes the most sense for you to add a new business card to your system. Should you add each as soon as you receive it, or would you prefer to add them all at a fixed interval of time?


For some people, adding all newly acquired cards every week or month works best. However, others need to do it immediately to keep up with the system.

Find what works best for you and keep up with it!

Keeping Your Contacts Close

Learning how to organize business cards is more than just a practice in neatness and order. The contact information contained on those cards is key to networking and communicating.

As your business grows, you will rely on the people you meet. By keeping their contact information close, you will find people quickly and save yourself from many an unwanted headache.

Have you mastered how to organize business cards efficiently? Are there any tricks or tips we should know? Share with us in the comments below!

Featured Photo by NeONBRAND on Unsplash

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